GO GREEN!!

South Florida Payroll is very concerned about the environment and keeping our carbon footprint as small as possible. We are pleased to be able to offer you a totally paperless payroll system.

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NEW EMPLOYEE FORMS

Direct Deposit Add/Delete/Change Form

Any employee that chooses to participate in direct deposit or make any changes must fill this form out. A Voided check (for checking account- a deposit slip will not work) or a letter from the bank stating the routing and account number (for savings account - a deposit slip will not work) MUST accompany this form for it to be processed.
Download Direct Deposit Form pdf

Employee Add/Rehire/Delete/Change Form

You must fill out this form for all new employees, as well as any current employee that has any type of status change (i.e. address, tax, etc.) Please fill out this form completely especially the tax information, which should match the employees' W-4, so your payroll specialist can assure that the employee is taxed correctly.
Download Employee Form pdf

Federal I-9

This form is issued by the Immigration and Naturalization Service and requires that you verify the identity and eligibility for employment on anyone hired after November 6, 1986.
Download I-9 Form pdf

Federal W-4 Fillable

All employees must t fill out a W-4 or W-4A dated on or after October 1, 1987. The employee does not have complete another unless he or she wants to change their withholding with the following exception. Any employee that claims more than 10 dependents must fill out a new W-4 each year and the W-4 filled with the IRS.
Download W-4 Form pdf

Federal W-5 (EIC)

Employers are required to notify employees of a possible federal tax refund due them if they claim enough dependents so that they have no federal withholding from their wages. Give each employee a copy of this notice and have them read sign and date it. Then keep it in their payroll file to prove you complied with the notice requirements.
Download W-5 Form pdf

Form W-11 HIRE Act Employee Affidavit

This HIRE Act Employee Affidavit must be completed by all "qualified employees" hired after February 3, 2010 in order for your company to claim the HIRE Act benefits.
Download W-11 Form pdf

Who is a "qualified employee"?  A qualified employee is an employee who:
Begins employment with you after February 3, 2010 and before January 1, 2011;

• Certifies by signed affidavit, or similar statement under penalties of perjury, that he or she has not been employed for more then 40 hours during 60-day ending on the date the employee begins employment with you;
• Is not employed by you to replace another employee unless the other employee separated from employment voluntarily or for cause (including downsizing); and
• Is not related to you.  An employee is related to you if he or she is your child or a descendent of your child, your shibling or stepsibling, your parent or an ancestor of your parent, your stepparent, your niece or nephew, your aut or uncle, or your in-law.  An employee also is related to you if he or she is related to anyone who owns more then 50% of your outstanding stock or capital and profits interest or is your dependent or a dependent of anyone who owns more then 50% of your outstanding stock or capital and profits interest.
  
  

What are the HIRE Act benefits?

• Employers are exempted from paying the employer 6.2% share of Social Security employment taxes on wages paid in 2010 to newly hired qualified individuals.
• HIRE Act Sec.103 provides employers with an up-to-$1000 tax credit for retaining qualified individuals.  The workers must be employed by the employer for a period of not less then 52 consecutives weeks, and their wages for such employment during the last 26 weeks of the period must equal at least 80% of the wages for the first 26 weeks fo the period.